Last updated on September 21st 2024.
IntroductionSalesAi (“SalesAi,” “us,” “we,” or “our”) respects your (“you,” “your,” or “user(s)”) privacy as a user of the Platform (as defined below), and we are committed to protecting your privacy through our compliance with this Privacy Policy (as defined below).This SalesAi Privacy Policy (this “Privacy Policy”) describes the types of information we may collect from you or that you may provide when you access or use the SalesAi website, extension, app, and/or any public facing piece of technology of SalesAi (collectively, the “Platform”) and our practices for collecting, using, maintaining, protecting, and disclosing that information.This Privacy Policy applies to information we collect:On the Platform.In email, text, and other electronic messages between you and the Platform.Through mobile and desktop applications you download from the Platform, which provide dedicated non-browser-based interaction between you and the Platform.It does not apply to information collected by:Us offline or through any other means, including on any other website operated by us or any third party. Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Platform.Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use the Platform. By accessing or using the Platform, you agree to this Privacy Policy.
Changes to this Privacy Policy This Privacy Policy may change from time to time. Your continued use of or access to the Platform after we make changes is deemed to be acceptance of those changes, so please check this Privacy Policy periodically for updates. When we amend this Privacy Policy, we will modify the date listed in this Privacy Policy or we may contact you. If we make material changes to how we treat our users’ personal information, we will notify you by email to the email address specified in your account and/or through a notice on the Platform. You must agree to the amendments as a condition of your continued use of or access to the Platform. If you do not agree, you must immediately cease using the Platform and notify us of your refusal to agree by emailing us at support@salesai.com. You are responsible for ensuring we have an up-to-date active and deliverable email address for you and for periodically visiting the Platform and this Privacy Policy to check for any changes.
Identifying Information While using the Platform we may collect your name, email, address, telephone number, company name and address, organization information, and other personal identifying details. We may also collect payment information that you make available to us for your use of the Platform. Please be aware that this payment information will be stored by third-party payment processors. In connection with your use of the Platform, we may collect personally identifiable information, including your name, postal address, email address, username, password (not in human readable format), login information, and contact information. We may also collect your personal information that you make available to us from third parties in connection with use of the Platform. If you wish to schedule a meeting with your customers or potential customers (each an “End User”), we will collect your calendar data if you choose to provide it, to assist with scheduling a meeting. We do not store your meeting data, rather only searches for availability and setting up meetings with the desired End User. If you wish to submit an application to receive/use a demo, we will collect your first and last name, phone number, and email address to provide you with a demo for our services. Please note that we may collect, store, and process certain personal information of End Users, solely on your behalf and at your direction. We collect personal information to provide you with the services you contracted to receive from us and/or End Users contracted to receive from you. Such collection of information will enable us to provide you with technical and professional assistance regarding the services you use or intend to use. With regard to information collected when providing our services to you, you shall be responsible for any notification requirements towards End Users to the extent required under applicable law. We process personal information where it is necessary for the adequate performance of the contract we have or may have with you or an End User may have with you.
Non-Identifying Information Whenever you use the Platform, we may collect non-identifying information from you, such as your IP address, interactions with the Platform, query information, location information, pricing data, research history, location and GPS information, referring URL, browser, application interaction, mobile provider information, operating system, data usage, data transferred, and Internet Service Provider.
Use of Information This section explains how we plan on using your information. You agree that we may use your information, including your personally identifiable information:To present the Platform and its contents to you.To provide you with information, products, or services that you request from us.To enhance or improve your user experience.To improve the Platform.To recognize you when you return to the Platform.To email you newsletters and marketing.To store information about your preferences.To understand how you communicate and use the Platform.To contact and correspond with you and to respond to your inquiries.To process your transactions.To ask for ratings and reviews of services or products.To have follow-up correspondence (live chat, text, call, email, voice, screen share) with you.To carry out our obligations and enforce our rights arising from any contracts or agreements entered into between you and us, including for billing and collection.To notify you about changes to the Platform or any products or services we offer or provide through the Platform.In any other way we may describe when you provide the information.To fulfill any other purpose for which you provide it.For any other purpose with your consent.
Disclosure of Your Information We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. We may disclose personal information that we collect or you provide as described in this Privacy Policy:To our subsidiaries and affiliates.To contractors, service providers, and other third parties we use to support our business.To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by us about the Platform users is among the assets transferred.To fulfill the purpose for which you provide it. For any other purpose disclosed by us when you provide the information.With your consent.We may also disclose your personal information:To comply with any court order, law, or legal process, including to respond to any government or regulatory request.To enforce or apply our Terms of Use and other agreements, including for billing and collection purposes.If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of SalesAi, our customers, or others.
Accessing, Editing, and Removing Your Information If you have submitted information to the Platform, you may be unable to edit that information. When using the Platform, you may be able to access and edit your information via the Platform dashboard. However, you will be unable to opt out of any of our data collection practices via the Platform. If at any time, you have any questions or wish to review, change, delete, or opt out of any of your information collected by us, please contact us at support@salesai.com. Additionally, if you would like us to permanently remove any accessible copies of your information, please contact us at support@salesai.com. After you have canceled your account please be aware that we may keep inaccessible copies of your information for a commercially reasonable period of time for reasons such as prevention of fraud, troubleshooting problems, assisting with any investigations, enforcing our legal terms, and/or complying with applicable legal requirements.
Cookies and Other Tracking The Platform currently uses cookies to track your preferences, your cart, and to remember your logins. A cookie is a small file placed on the hard drive of your computer. You may disable cookies via your browser settings; however, disabling cookies may result in reduced or undesired performance when accessing the Platform and/or affect certain features or services.
Commercial, Non-Commercial Communications, and Do Not Track If you decide to provide us with your contact information, you agree that we may send you communications via phone, text, and email. However, you may unsubscribe from certain communications by notifying SalesAi that you no longer wish to receive these communications, and we will promptly remove you from our notification listings once we have received that request. We currently do not offer website functionality for you to opt out of any “do not track” listings. If you wish to opt out of certain communications or information collection, please contact us at support@salesai.com.
Plugins Plugins are tools which allow users of the Platform to access and view content on the Platform. We may use data capture, syndication analysis, and other similar tools to track, extract, compile, aggregate, and analyze any data or information resulting from use of a plugin. If you object to our use of any of the foregoing, you should immediately stop using the plugins.Our use of any autofilled information via a plugin in connection with the Platform will be subject to this Privacy Policy.
Third Party Access to Your Information Although you are entering into an agreement with SalesAi to disclose your information to us, we do use third-party individuals and organizations to assist us, including contractors, web hosts, and others to allow you to access and use the Platform. Throughout the course of our provision of our services to you, we may delegate our authority to collect, access, use, and disseminate your information. It is therefore necessary that you grant the third parties we may use in the course of our business the same rights that you afford us under this Privacy Policy. For this reason, you hereby agree that for every authorization which you grant to us in this Privacy Policy, you also grant to any third party that we may hire, contract, or otherwise retain the services of for the purpose of operating, maintaining, repairing, or otherwise improving or preserving the Platform or its underlying files or systems. You agree not to hold us liable for the actions of any of these third parties, even if we would normally be held vicariously liable for their actions, and that you must take legal action against them directly should they commit any tort or other actionable wrong against you. SalesAi may post links to third-party websites on the Platform, which may include information that we have no control over. When accessing a third-party website through the Platform, you acknowledge that you are aware that these third-party websites are not screened for privacy or security issues by us, and you release us from any liability for the conduct of these third-party websites. Please be aware that this Privacy Policy, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties. SalesAi bears no responsibility for the information collected or used by any advertiser or third-party website. You must review their terms and conditions and privacy policies to understand how their information collection practices work.
Workplace Provided Information Others buying our services for your use, such as your employer, may provide us with personal data about you and your eligibility to use the services that they purchase for use by their workers. Your employer may offer you access to our services. Your employer may review and manage your use of such services, and certain of your data may also be made available to your employer or be connected with information we receive from your employer to enable these tools and services.
Security Measures We make reasonable attempts to protect your information by using physical and electronic safeguards. However, because the Platform is hosted electronically, we can make no guarantees as to the security or privacy of your information. For this reason, we recommend that you use anti-virus software, routine credit checks, firewalls, and other precautions to protect yourself from security and privacy threats.
Age Compliance No one under age eighteen (18) may use or provide any information to or on the Platform. We do not knowingly collect personal information from children under age eighteen (18). If you are under the age of eighteen (18), do not access or use the Platform or provide any information to the Platform. If we learn we have collected or received personal information from a child under age eighteen (18), we will delete that information. If you believe we might have any information from or about a child under age eighteen (18), please contact us at support@salesai.com.
International Transfer Your information may be transferred to and maintained on computers located outside of your state, province, country, or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. We may transfer personal information to the US or elsewhere and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
If You are Located in the EU or UK The General Data Protection Regulation (“GDPR”) is a regulation in European Union (“EU”) law on data protection and privacy for all individuals within the EU. For EU residents, the regulation aims to increase residents’ control over their personal data. GDPR and United Kingdom (“UK”) GDPR require us to explain the valid legal bases we rely on in order to process your personal information. As such, we may rely on the following legal bases to process your personal information:We may process your information if you have given us permission (i.e., consent) to use your personal information for a specific purpose. You can withdraw your consent at any time. We may process your personal information when we believe it is necessary to fulfill our contractual obligations to you, including providing our services or at your request prior to entering into a contract with you.We may process your information when we believe it is reasonably necessary to achieve our legitimate business interests and those interests do not outweigh your interests and fundamental rights and freedoms. For example, we may process your personal information for some of the purposes described in order to:Send users information about special offers and discounts on our products and services.Analyze how our services are used so we can improve them to engage and retain users.Diagnose problems and/or prevent fraudulent activities.Understand how our users use our products and services so we can improve user experience.We may process your information where we believe it is necessary for compliance with our legal obligations, such as to cooperate with a law enforcement body or regulatory agency, exercise or defend our legal rights, or disclose your information as evidence in litigation in which we are involved.We may process your information where we believe it is necessary to protect your vital interests or the vital interests of a third party, such as situations involving potential threats to the safety of any person.
Compliance with GDPRFor our Data Processing Addendum, visit GDPR DPA. The following are some of the actions we have taken to ensure we are compliant: SecurityWe take the security of the data we manage very seriously. SalesAi takes all reasonable and appropriate steps to protect your personal information, including encrypting such information, maintaining readily accessible steps to limit access, working to detect unauthorized access, and not storing such information any longer than we need to.Our privacy team has analyzed the requirements of GDPR and is working to enhance our policies, procedures, contracts, and platform features to ensure we comply with GDPR.We take multiple steps to prevent eavesdropping between you and our systems, as well as within our infrastructure. All network traffic runs over SSL/HTTPS, the most common and trusted communications protocol on the Internet. Internal infrastructure is isolated using strict firewalls and network access lists. Each system is designated to a firewall security group by its function. By default, all access is denied and only explicitly allowed ports are exposed.If we see an issue, we will react quickly and attempt to remedy the issue. If we do find something out of place, we will endeavor to address the issue in a manner that prevents a reoccurrence of such issue. We have invested in helping ensure we can detect and respond to security events and incidents that impact the Platform’s infrastructure.We are frequently updating our systems to protect your data. Our virtual systems are replaced on a regular basis with new, patched systems. System configuration and consistency are maintained using a combination of configuration management, up-to-date images, and continuous deployment. Through continuous deployment, existing systems are decommissioned and replaced by up-to-date images at a regular interval. Only individuals who need access, get access. Production system access is limited to key members of the SalesAi engineering team. At a minimum, authentication requires two factors including asymmetric RSA public/private keys and a time-based crypto token.Even though we have endeavored to design secure systems and procedures, we regularly perform security tests to identify and remediate potential vulnerabilities. We also conduct periodic penetration tests with expert third-party vendors to help keep our applications safe and secure. These tests cover network, server, database, and in-depth testing for vulnerabilities inside SalesAi applications.We endeavor to prevent single points of failure. Even if there is an interruption to one system, the rest of our services stay up and secure. We physically separate the database instances from application servers and heartily believe in the mantra of single-function servers. All login pages pass data via SSL/TLS for public and private networks, and only support certificates signed by well-known certificate authorities. All email and CRM credential related data are encrypted while in transit as well as at rest using military-grade encryption to ensure the security of user IDs and passwords. SalesAi application passwords are hashed and even our own staff cannot retrieve them. If lost, the password must be reset.Log RetentionTo improve, debug, or prevent fraud on the Platform, we keep a variety of logs. We make sure logs are destroyed no more than three (3) months after their collection date. Data Portability We allow a user to download any data that user provides to us. This allows for easier migration to other services.Systematic Pseudonymization of Non-Public DataOur applications pseudonymize data to help ensure the privacy of data subjects. Any attribute that does not need to remain in its original form is truncated to remove any possibility of being linked back to a specific data subject.
If You are Located in Canada We may process your information if you have given us specific permission (i.e., express consent) to use your personal information for a specific purpose, or in situations where your permission can be inferred (i.e., implied consent). You can withdraw your consent at any time. In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example:If collection is clearly in the interests of an individual and consent cannot be obtained in a timely way.For investigations and fraud detection and prevention.For business transactions provided certain conditions are met.If it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim.For identifying injured, ill, or deceased persons and communicating with next of kin.If we have reasonable grounds to believe an individual has been, is, or may be victim of financial abuse.If it is reasonable to expect collection and use with consent would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province.If disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records.If it was produced by an individual in the course of their employment, business, or profession and the collection is consistent with the purposes for which the information was produced.If the collection is solely for journalistic, artistic, or literary purposes.If the information is publicly available and is specified by applicable regulations.
Additional Privacy Rights In some regions (like the EU, European Economic Area (“EEA”), UK, and Canada), you have certain rights under applicable data protection laws. These may include the right (a) to request access and obtain a copy of your personal information, (b) to request rectification or erasure of your personal information, (c) to restrict the processing of your personal information, and (d) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. You can make such a request by contacting us at support@salesai.com.We will consider and act upon any request in accordance with applicable data protection laws. If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find contact details here: https://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.If you are located in Switzerland, the contact details for the data protection authorities are available here: https://www.edoeb.admin.ch/edoeb/en/home.html.
Use of Third-Party OAuth Authentication Data Data obtained through third-party OAuth authentication is strictly used for the purposes of providing and improving our services and is not used for training AI models or any other purposes beyond those outlined in this privacy policy.
Your State Privacy Rights State consumer privacy laws may provide their residents with additional rights regarding our use of their personal information. California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Montana, Oregon, Tennessee, Texas, Utah, and Virginia provide (now or in the future) their state residents with rights to:Confirm whether we process their personal information.Access and delete certain personal information.Correct inaccuracies in their personal information, taking into account the information’s nature processing purpose (excluding Iowa and Utah).Data portability.Opt-out of personal data processing for:targeted advertising (excluding Iowa);sales; or profiling in furtherance of decisions that produce legal or similarly significant effects (excluding Iowa and Utah).Either limit (opt-out of) or require consent to process sensitive personal data. The exact scope of these rights may vary by state. To exercise any of these rights please contact us at support@salesai.com. If we decline to take action regarding your request, we will inform you of our decision and reasoning behind it. If you wish to appeal our decision, please email us at support@salesai.com. Within sixty (60) days of receipt of an appeal, we will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions. If your appeal is denied, you may contact your state’s Attorney General to submit a complaint.Nevada provides its residents with a limited right to opt-out of certain personal information sales. Residents who wish to exercise sale opt-out rights may submit a request to support@salesai.com. However, please know we do not currently sell data triggering that statute’s opt-out requirements.California Residents
If you are a resident of California, you may have certain additional rights regarding our use of your personal information. To learn more about California residents’ privacy rights, visit CA Privacy Policy and CCPA Data Processing Addendum.
Withdrawing Your Consent If we are relying on your consent to process your personal information, which may be express and/or implied consent depending on the applicable law, you have the right to withdraw your consent at any time. You can withdraw your consent at any time by contacting us at support@salesai.com or updating your preferences.
Contact Information To ask questions or comment about this Privacy Policy and our privacy practices or to register a complaint or concern, contact us at support@salesai.com.
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